Office Assistant

Company / Client Overview

On behalf of our client, an international luxury real estate network operating in more than 20 countries, we are seeking to recruit an Office Assistant to join its new office in Limassol, Cyprus.

The office serves international buyers, sellers, and investors and offers a professional, client-focused environment where service quality, organisation, and attention to detail are essential.

This is an excellent opportunity for an organised and reliable professional who enjoys supporting a busy office, working with clients, and coordinating a variety of administrative and back-office responsibilities.

Role Overview

The successful candidate will support the day-to-day operation of the office and act as the first point of contact for clients and visitors.

The role combines front-office administration, document management, CRM support, property administration, finance-related administration, supplier coordination, and basic people and compliance support.

The position reports directly to the Operations Manager and is based full-time, on-site in Limassol.

Key Responsibilities

• Welcome clients and visitors and provide professional front-office support.

• Answer incoming telephone calls and emails.

• Manage the office calendar and meeting room.

• Maintain organised digital and physical filing systems.

• Prepare and proofread documents.

• Handle post, couriers, and office supplies.

• Enter property listings and contacts into the CRM.

• Prepare property files and brochures.

• Coordinate property viewings and key management.

• Process invoices and expenses.

• Perform the monthly bank reconciliation.

• Prepare and send relevant documents to the external accountant.

• Maintain supplier lists and supplier contracts.

• Obtain quotations and follow up on renewals and service-related issues.

• Support new employees during onboarding.

• Maintain staff and leave records.

• Assist in keeping KYC and AML files complete and up to date.

• Provide general administrative and back-office support to ensure the smooth daily operation of the office.

Requirements

• 1–3 years of previous experience in an office, administrative, or back-office role.

• Very good command of English, both written and spoken.

• Confidence using computers, digital tools, and CRM systems.

• Good knowledge of Microsoft Word, Excel, and Outlook.

• Comfortable using or learning AI tools and new software systems.

• Strong organisational skills and attention to detail.

• Accurate and reliable approach to administrative work.

• Professional and client-facing communication style.

• Ability to handle confidential information with discretion.

• Right to work in Cyprus.

• Knowledge of Greek will be considered an advantage.

• Knowledge of Russian, French, or Arabic will also be considered an advantage.

• Previous experience in real estate, professional services, hospitality, or luxury retail will be considered an advantage.

• Experience with HubSpot or bookkeeping software will be considered an advantage.

What the Company Offers

• Gross monthly salary of €1,500–€1,600.

• 13th salary.

• Standard employment benefits in Cyprus.

• Full-time, on-site employment in Limassol.

• Monday to Friday working week.

• Central role within a new office of an international luxury real estate brand.

• Direct access to Management.

• Professional and client-focused working environment.

• Opportunity to gain broad experience across administration, real estate operations, CRM, finance support, and compliance administration.

Last but not least, at DART Recruitment 🎯 we are by your side every step of the way, offering support, guidance and complete confidentiality throughout your career journey.